How to clone a company

If you have set up a company and you want to copy over some or all of the settings to a new company eg. Nominals, Products and Services, Jobs, Bank Accounts, Customers and Suppliers then see below.

Also, if you are wanting to archive an old file and set up a new file to start your business accounts fresh fir whatever reason, for example:

• “I thought I was doing fine but my accountant said my books were a mess”
• “We got an intern but didn’t have time to supervise…”
• “I lost my bookkeeper during the year and I took it over myself but…”
• “I was doing it myself and getting along fine but then I got busy and let it go a bit…”

You are not alone in this, do not worry!

How to use our cloning function:

1. Log into your old file, then click Change Company and New Company at the top. Create your new company with your new start date.
2. Then go to Home, Settings, Cloning, and select your old file.
3. Tick which entities you would like to carry across from the list: Nominals, Suppliers, Customers, Accounts, Jobs, Products or Services, while leaving all transnational items behind.

Things to note:

With a new file, you will need to reset opening balances.

Click here for how to do this:

Setting up Customer and Supplier opening balances

Setting up all other opening balances

You will still have access to your old file to see prior data. 

Finally, if you need some help with this, we always recommend you have a look at the bookkeepers from the Professional Bookkeepers Academy.